![]() The description of the business purpose should clearly spell out the benefit to Lewis & Clark College resulting from your travel and/or entertainment. The description of the expense should be detailed as to the items purchased. If it is not possible to obtain a duplicate receipt from the billing agency, the employee must submit a signed memorandum, approved by the supervisor, and stating: If it is not a travel expense for yourself, you must report the purpose of the lunch and who attended. “Lunch” is a sufficient description if it is for yourself while traveling. “Travel to Seattle” is not a business purpose “travel to Seattle for admissions recruiting” is a business purpose. There must be a complete description of why the expenditure was a business expense. There must be an itemized list of items purchased. (such as a credit card slip or statement) Please note that proof of payment alone is not sufficient. If the receipt does not show that the amount was paid in full, proof of payment must also be attached. Original itemized receipts showing what was purchased and that payment was made must be attached to the Travel & Entertainment Expense Report form. ![]() In all other cases, original, itemized receipts must be submitted for reimbursement: ![]() Where expenses are shared with external organizations, a duplicate copy of the receipts will suffice when submitted with either a copy of the Expense Report submitted to the other organization or a common Expense Report showing all expenses charged to both Lewis & Clark and the other organization. Receipts should be attached to the Travel & Entertainment Expense Report, and arranged in the order that they are listed on that report. Receipts are required for all expenses over the amount of $10.00. ![]()
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